MaximiSe Project Potential with Bizprac

Explore our comprehensive guides to harness Bizprac’s full suite of features, ensuring project efficiency and profitability. Need specific insights? Search our resources or reach out for tailored support.

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Bank Feeds

Setting Up the User

If security has not been previously setup, it will need to be setup for all employees. Then select the employee to access to this feature.

Setup the Account

Select the bank account from the drop-down list, once selected click on the bank feed button.

Consent

To allow Bizprac to access and download the transactions from your account you will need top provide approval.

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Accounts

Bizprac offers comprehensive tools for managing financial year transitions, accounting methods, and clearing bad debts, enhancing financial accuracy and oversight.

End of Year Reset

Bizprac allows for data entry for a period covering 2 years. Usually this will be the current financial year and the next financial year.

Cash or Accrual Accounting

Cash or Accrual is the accounting method that is used for the calculation of the BAS and the paying of GST.

Clearing Bad Debts

If there is an amount that will not be paid, create a credit note for the amount being written off.

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Cash Book

Bizprac's Cashbook facilitates efficient management of cash transactions, including receipts, payments, and bank transfers, streamlining financial operations.

Cash Receipts

A cash receipt is issued upon receipt of funds whether via cash, cheque or direct deposit.

Bank Transfers

ABA files are used for bulk electronic payments. Bizprac is able to create the ABA file for use with your internet banking software.

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Debtors

Streamline debtor management with various invoicing options tailored to job claims, price list items, and cost-plus invoicing, ensuring precise billing. Bizprac Premium & Ultimate allow you to invoice a debtor for multiple jobs. Bizprac Ultimate allows you to also deduct retentions.

Debtor- Invoicing Job Claims

Job claims invoicing draws directly from job costs, allowing for detailed invoice creation from selected entries or a total of line entries. Markup can be adjusted, and the invoice reflects the selected descriptions or total claim amount, facilitating clear and accurate billing based on job progress.

Debtor- Invoicing From the Price List

Debtor invoicing need not be complicated and there are several methods available to generate debtor invoices. It is important to select the best method for the project at hand. This guide will assist with the invoicing method of cost plus.

Debtor- Invoicing Cost Plus

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Estimating

Introduction to Estimating

Bizprac Estimating is an integral part of the Bizprac program and data entered into Estimates is used throughout the software. The information added to the estimate is used to create jobs, purchase orders, complete claims by percentage and track job costings. It is used extensively in reporting for comparisons between estimated and actual costs in the jobs section. In the use of estimating consistency is the key; choose how you wish to estimate either Inclusive or Exclusive of GST. Once you have selected the option keep that selection throughout the rest of the program.

Trade Breakup Functions & Features

By clicking on the Trade Breakup, you will access the information contained in the estimate.

Marking up an Estimate

The estimate setting found in the trade break up has several options for marking up your estimate. The mark-up on an estimate is the amount added to the cost of the project. Once all costs of the project are taken into consideration, the amount left over is the profit of the job. Using the mark-up option will help you to assess the potential profit you can expect.

Potential Clients

The clients area will allow you to add potential or client contact details for the quoting/ estimating process. Since they will not have signed a contract at this time they will not be in the debtor list. If they do not accept the quote they may never go into the debtor list.

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General Ledger

The General Ledger

The General Ledger contains all of the accounts for recording the business transactions. They track the transactions relating to the company’s assets, liabilities, equity, revenue and expenses.

Tips for the General Ledger

The General Ledger of Bizprac is the centre for all of the business accounts. Bizprac varies from generic accounting packages in a number of areas.

General Ledger Setting up Bank Accounts

Bizprac by default has 2 ledgers designated as bank accounts; Cash at Bank and Cash on Hand. You can either modify these 2 accounts to reflect you bank accounts or add bank account ledgers.

Credit Card Processing

Ensure you have a credit card ledger.It must be setup as a liability and tick the box to designate the ledger as a bank account/ credit card.

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Payroll

Once a business has employees Payroll becomes an essential part of the accounting program. It allows you to not only process payroll but will also assist in Superannuation reporting, leave accrual tracking, lodgement of Single Touch Payroll (STP) and general reporting.

Introduction to 4pay

Payroll will need ALL of the information entered BEFORE pays can be completed and submitted through STP. Reporting for the Super Guarantee or STP cannot be completed or lodged if information is missing.

Payroll Setting

There are a number of things that will need to be set prior to running any pay runs or lodging STP or creating SuperStream reports. Ensuring that all of these areas are set will help to provide a smooth process for payroll as well as for reporting.

Adding Employee Details

Wage Entry Template

Wage entries are the components that make up an employee's wage. It is best to keep the wage categories simple. Start with the basics, additional wage entries can be added as required. Any increase to the employees' hourly rate is applied through the employees pay profile.

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Retentions

Bizprac streamlines the management and claiming process for both creditor and debtor retentions, ensuring contract fulfillment and compliance.

Introduction to Retentions

Retentions is a percentage of a payment that is held either by a client or the main contractor as security to ensure that the works will be completed and any defects that arise will be rectified.

Claiming Debtor Retention

All outstanding retentions will be listed in the Debtor Retentions. Sorts can be applied by Debtor or by job.

Claiming a Creditor Retention

Begin by selecting the Retentions for Contract tab and select the required contract. Retentions can be authorised in full or part authorised.

Need Advice?

Bizprac staff cannot offer advice on contractual issues. The Retentions accounting is compliant with the information provided by the ATO at the time of this guide being produced. The information in this guide is indicative only and may not reflect your individual circumstances.

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Security

Implement robust security protocols with Bizprac's 2-Step Authentication, ensuring a secure environment for sensitive business data.

Security 2 Step Authentication

Bizprac supports 2-step authentication, offering an additional layer of security beyond just the password. Users can activate this feature for each account, requiring a verification code from the Google Authenticator app on a mobile device to access the system, significantly enhancing account security.

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Technical

Ensure optimal performance of Bizprac software by meeting the minimum system requirements, guaranteeing smooth and efficient operations.

Minimum System Requirements

For optimal performance, Bizprac requires a Windows environment with specific hardware and software configurations. Key requirements include an Intel Quadcore processor or equivalent, 8GB RAM, Windows 8 or later Professional or Business Edition, and a LAN or ADSL router setup. Adhering to these guidelines ensures that Bizprac runs effectively within the Microsoft Windows framework.

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FREQUENTLY ASKED QUESTION

What is Bizprac and who is it for?

Bizprac is an Australian construction platform with fully integrated features built for Australian builders by experts in the industry. Our platform enables builders to run their entire business end-to-end. Bizprac has integrated major functions such as accounting, estimates, invoicing, payroll and all you need to run your business.

What features do Bizprac offer?

Our comprehensive set of key features can be found here. We've designed the Bizprac platform to uniquely cater to Australian construction companies and have included features for builder retentions, estimates with structures, digital takeoff that is powered by ExtrAXION and other features critical to a construction business. We also allow you to manage multiple projects at no additional cost.

Can Bizprac handle payroll and accounting?

Not only can we handle payroll and accounting, but we make it super easy for you! Bizprac's end-to-end accounting gives you real-time insights into your project's health, including job cost controls, estimates, timesheets and easy dashboard reporting. Our Single Touch Payroll allows you to run payroll with a click of a button and automate submissions to the Australian Tax Office (ATO).

Is Bizprac easy to use?

We pride ourselves to be a no-frills, straight to the point platform. We've also assisted and provided hands-on support to all of our clients, starting from implementation and setup to after-sales or technical support thereafter.

How does Bizprac improve construction business management?

Bizprac is here to ensure you deliver projects on time and on budget. We enable construction business owners by ensuring their project never overruns and maximizes profitability.

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MaximiSe Project Potential with Bizprac

TABLE OF CONTENTS

Bank Feeds

Accounts

Cash Book

Debtors

Estimating

General Ledger

Payroll

Retentions

Security

Technical

Clients

Expertise IN PRACTICE

FREQUENTLY ASKED QUESTION

BLOG

5 Tips and Strategies to Improve Construction Estimates (for C-Suite Executives)

17

Jul

5 Tips and Strategies to Improve Construction Estimates (for C-Suite Executives)

17

Jul

How Australian Owners Can Avoid 5 Costly Estimating Mistakes

10

Jun

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May

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22

May

The Crucial Role of Document Management in Construction Projects

15

May

How Bizprac Addresses Challenges in Construction Management

09

Apr

7 Reasons Why Construction Management Software Matters

09

Apr

8 Key Features to Look for in Construction Management Software

02

Apr

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Sales

Support