Best Practices in Construction Management – Infographic

Construction projects can be unpredictable. Numerous factors influence the success of a project. Some can be identified and controlled, while others can create challenges that disrupt operations.

One thing managers can do is optimize project management. They can refine their construction management skills and methods by adopting the best practices in the industry.

In this fast-changing world, there are construction management practices that have stood the test of time. At the same time, there are new ones that have helped managing projects become simpler and more effective.

Learn about today’s best practices in construction management:

Using Management Software

Tech developments have benefited many industries, including construction. It has created digital solutions that can assist in the management of project tasks.

Using management software is one of the best practices in construction management. In fact, 77% of high-performing projects have been observed to use them.

Reliable construction software simplifies and streamlines certain tasks in construction jobs, including progress monitoring, documentation, estimating, and budgeting. Construction management software is an invaluable investment for contractor managers today.

Availing of construction software can provide the following benefits:

  • Accurate estimations and takeoff
  • Streamlined financial management
  • Safe and secure cloud storage
  • Inspires collaboration among team members
  • Maximized productivity

Managing Expectations

Setting clear, consistent, and achievable goals is the number one priority of a project manager. Members having dissimilar or conflicting expectations can cause problems throughout the project timeline. A good contractor manager will take the time to ensure that all involved parties align in goals and expected deliverables.

Project managers can effectively manage project members’ expectations by:

  • Setting clear goals and exact time-specific deliverables
  • Openly communicating with involved parties
  • Making project information accessible

Observing Thorough Documentation

Documentation is vital to the success of a construction project. There are many metrics to track, including budget, expense, and progress indicators. Managers must constantly be aware of these as they are necessary for decision-making and quality control.

Without proper documentation, the project can go over budget or take longer than the agreed duration. This can lead to client dissatisfaction, influencing the company’s credibility and trustworthiness.

A construction project’s documentation should include the following:

  • Initials plans and goals
  • Contracts and agreements
  • Receipts and expenses
  • Materials and assets
  • Images and videos of the project

Anticipating Risks and Setbacks

Preparing for possible setbacks is a standard practice in project management. Construction jobs have numerous risks that can lead to delays, additional costs, or harm to workers and property. Because of this, managers must establish risk management strategies to prevent avoidable issues.

An experienced, trustworthy manager identifies risks and sets up appropriate solutions to address them. The ability to establish effective and necessary risk management practices can positively impact how clients perceive the business, improving reputation and client satisfaction.

For successful risk management throughout the project, contractors should:

  • Plan early – The earlier managers plan, the more time they have to create a comprehensive risk management plan.
  • Involve stakeholders – Project management is not a solo job. Consider the opinion and concerns of contractors, employees, suppliers, and other stakeholders in managing risks.
  • Prioritize risks – Not all risks are equal. Prioritize risks according to their likeliness to happen and their possible impact on the project.
  • Develop mitigation strategies – Finding ways to mitigate possible disasters is the very reason for risk management. Establish robust plans on how to give solutions to likely problems.
  • Monitor and review risks – Even after initial planning, it is important that managers keep a close eye on areas with possible issues. Quick and focused action is an essential part of risk management.
  • Communicate openly and actively – When it comes to a venture with numerous risks, transparency is crucial. Foster open and active communication among project members to find and resolve issues immediately.

Creating a Fast Feedback System

Creating a fast feedback system is a step toward fostering open and active communication within the team. This includes employing communicative solutions that help project members contribute quickly and effectively.

For instance, when clients have the tools to stay updated on the project’s progress, they can fulfill their part more successfully. This includes making decisions, paying retention fees, and providing feedback.

Project managers can create a fast feedback system by observing the following:

  • Establishing consistent metrics to track
  • Providing daily reports
  • Using a document management software
  • Storing data in an accessible, digital cloud

Hiring Professionals

Some project managers might be tempted to hire less experienced contractors to reduce costs, but this can lead to higher expenses in the long run. Mistakes in construction projects can be extremely costly and might even be detrimental to the project’s outcome.

Managers must hire the best available contractors for each job. Experienced, knowledgeable, and trustworthy are essential qualities in a team member and should be considered during hiring.

Project managers can uphold the quality of their workforce by adopting the following practices:

  • Only working with licensed contractors
  • Thorough screening
  • Asking for referrals and testimonies
  • Looking for past work documentation or portfolio
  • Choosing contractors according to the project’s goals

Always Evolving and Adapting

Construction management is a developing industry. There will always be new trends in simplifying or enhancing project management processes. Project managers must be updated with industry advancements to increase the value they bring to each job.

Adaptability is one of the most important qualities of a successful and long-lasting business. Managers can achieve adaptability by constantly learning about the latest in the industry.

Adopting an “always evolving” mindset can empower project managers with the following:

  • Efficient management
  • Maximized productivity
  • Improved risk mitigation
  • Competitive advantage
  • More collaborative workflow

Optimize Construction Management with Best Practices

Construction management is no easy feat, but by adopting the industry’s best practices, you can provide more value to your clients, leading to increased sales for your company. Consider the following practices to develop your business:

  • Using management software
  • Managing expectations
  • Observing thorough documentation
  • Anticipating risks
  • Creating a fast feedback system
  • Hiring professionals
  • Always evolving

Start by Availing of Prime Management Software from Bizprac

Bizprac is an Australian software company providing contractors with high-quality, comprehensive construction project management software. Bizprac is designed specifically for builders, anticipating every contractor’s software needs from estimation to project monitoring.

Join thousands of satisfied Australian contractors today. Contact us at 1800 009 970 or